Client Contract
Kat Grudko Photography – Standard Terms & Conditions
The following terms and assumptions were used to develop the costs of this quotation. If any of the assumptions change, there is potential for impact on the quoted costs.
1 of 20. This project is part of an important business objective, as such; it is the clients responsibility to provide all appropriate resources and information upfront, before quoting occurs, as required to assist in this project This includes a detailed, written brief as to what images are expected out of the shoot, as well as declaring where the images are intended to be used (personal use, commercial, advertising etc). If a detailed, written brief is not provided and not all of the images expected are captured, KAT GRUDKO PHOTOGRAPHY cannot be held responsible for any images that were not detailed or that were expressed verbally but not captured.
2 of 20. In the case of a multi-discipline project the client will make available the necessary subject matter experts familiar with the business aspects covered by this project. These subject matter experts will be responsible for assisting the KAT GRUDKO PHOTOGRAPHY employee with all information relevant to complete the project.
3 of 20. This quote is for KAT GRUDKO PHOTOGRAPHY only. If any images from the shoot are to be used in any local or international Above The Line (Print) Advertising, it is the clients’ responsibility to declare so at the time of quoting. It is to be discussed before the shoot between both parties, and an agreement shall be reached and stated in the final, signed off quotation, before the shoot, or after the shoot if/when the situation arises. Once an agreement and an amount has been discussed and agreed upon between the two parties, the images may be used in Below The Line Advertising (online and social media) without consent from KAT GRUDKO PHOTOGRAPHY.
4 of 20. All copyright remains in my (KAT GRUDKO) name unless otherwise stated on the quote. Usage rights, publishing rights and printing rights are included in the shoot fee for a 12 month period from date of shoot, unless otherwise stipulated on the quote.
5 of 20. KAT GRUDKO PHOTOGRAPHY does not release unedited images, unless discussed with client prior to the shoot and otherwise stipulated on the quote. You will receive the number of edited images stated in the package that you chose or that is stated on the quote. You will NOT receive all images from the shoot.
6 of 20. KAT GRUDKO PHOTOGRAPHY will invoice the client for services rendered at the end of each agreed phase, as detailed.
7 of 20. If the shoot is less than a half day (4 hours), time will be billed for accordingly.
8 of 20. Payment terms are half (50%) booking fee payable before the shoot date, which secures the booking, and the remaining half (50%) due before sign-off and hand-over of the work as detailed in the above quotation. If the client postpones the shoot for any reason the 50% booking fee falls away and another 50% booking fee will be required to secure a new booking at a later date. If full payment is not received at handover, or the agreed timeline after the image selection has been received from the client for individuals, or as per some companies 30-day payment policy, a 10% interest fee will incur per month of the outstanding invoice. (PLEASE NOTE: Wedding shoot terms are 50% upon booking and the balance the week of, or latest, day of the wedding.)
9 of 20. Payment of the 50% booking fee, quote in full and/or invoice will be taken as acceptance that the Standard Terms & Conditions document has been read, understood and accepted by the client.
10 of 20. If a shoot is cancelled any less than 48 hours before the shoot starting time, a 50% cancellation fee will be charged. If cancelled on the day of the shoot, or with less than 12 hours notice, a 100% cancellation fee will be charged.
11 of 20. All amounts referred to in this document exclude V.A.T., unless otherwise stipulated.
12 of 20. All quoted amounts are based on the South African Rand and are subject to changes based on the current Rate of Exchange, if applicable.
13 of 20. All forecasts and recommendations are made in good faith and on the basis of information supplied. In consequence, no statement in any oral or written form will constitute a representation, undertaking, warranty or contractual term.
14 of 20. This quote has been sent out as an estimation of the final invoice amount. It may not reflect the exact amount that will be invoiced. Photography is not an exact science and if the shoot does run over time, it will be discussed between KAT GRUDKO PHOTOGRAPHY and the client on the shoot, before continuing the shoot, and any extra time, or part thereof, will be billed for additionally by the hour.
15 of 20. The client will not have any claim against KAT GRUDKO PHOTOGRAPHY for any loss or damage, which the Client may directly or indirectly suffer by reason of any inaccuracies in our recommendations, provided that such inaccuracies are not as a result of our negligence or wilful act.
16 of 20. The client will not be entitled to withhold or defer payment of any fees and under no circumstances have any claim against KAT GRUDKO PHOTOGRAPHY for any consequential loss, howsoever caused.
17 of 20. Force Majeure: Both Parties will not be liable for any delay in performing or failure to perform their obligations if such failure or delay is as a result of causes outside of their reasonable control.
18 of 20. KAT GRUDKO PHOTOGRAPHY will not be held accountable for delays in deliverables if not permitted to operate within the standard KAT GRUDKO PHOTOGRAPHY methodologies and procedures.
19 of 20. KAT GRUDKO PHOTOGRAPHY, its employees or sub contractors shall comply with all office rules and regulations, including security requirements, when on the Client’s premises.
20 of 20. KAT GRUDKO PHOTOGRAPHY has the right to amend the Terms & Conditions at any given time.
